Planning an event can be a real headache. There are so many variables you have to take into account that it can seem overwhelming. However, there are several simple tips you can implement in order to make the entire process easier and less worrisome. These tips include ordering more food and drink than you think you need, renting the venue ahead of time, and planning for potential budget overruns. These will not solve all the problems you may encounter when planning the event, but it will make the process more streamlined and less stressful.
Order More Food and Drink Than You Think is Necessary
It’s a common occurrence for attendees of an event to consume more food and drink than planners might think. Running out of food or beverages can ruin an event. It’s always better to have more than you need than not enough. If you do have an overage, then you can donate the extra to charity or use it another time.
Rent the Venue Early
In a large metro area like Las Vegas, the best venues usually get booked quite early on. They may be booked several months in advance, especially during the holiday season or other busy times of the year. It’s a good rule of thumb to book the event venue and any Las Vegas platform rentals you need at least three months or more in advance. Trying to book a venue at the last minute and finding that all the good spaces have already been booked could mean cancelling the event.
Be Prepared for Going Over Budget
There are always unexpected expenses when you are throwing a large event. It is always a good idea to be ready to go up to 25% over budget for your event in case of emergency. It’s also good planning to be generous with your estimated budget when you’re in the event conception stages. This way, it won’t be as much of a surprise if the event runs over budget.