There are many factors to consider when planning an event that weigh heavily on event planners. One major factor in any event that can cause a lot of grey hairs is the seating arrangement. Comfortable guests are essential for a great event, and there are a few important things to keep in mind to meet this goal.
Always Over Prepare
An event’s budget can balloon out of control quickly. It’s tempting to want to cut corners at every opportunity and hope for the best. However, the last thing you want to do is lose quality due to budget, and one way to ensure that is if you don’t have enough seating to meet demand.
To the average person, not having enough seating for everybody comes off as a lack of preparation. You don’t want to turn off people to the event before it even has a chance to get going.
It’s always important to be optimistic when determining how much seating you’ll require. If your event sold tickets in advance, just going on the number of pre-sales likely won’t be good enough. Last-minute groups can cause an influx of guests, so have extra seating available to accommodate them.
Check for Quality
Not only should your seating be in great enough quantity to accommodate everyone, the seating should also be comfortable. If your guests aren’t comfortable, then the mood can become toxic. Think of quality in terms of a Thanksgiving dinner. You don’t want to stick all of your guests in the sort of seats that would use for the kid’s table. You want to use the sort of seating you would provide for your elderly grandma or your great Uncle from your mother’s side.
Event seating may seem like a no brainer, but that’s not always the case. Seating is just as important as any other aspect of your event.