Conference Planning Hints and Tips

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Most conferences happen during the crisp, cool months of the fall. While this is a great time to learn and enjoy sitting at the feet of accomplished professionals, it can be an incredibly stressful time for those who are putting on the conference. Thankfully, it’s possible to make it through the conference season with your sanity still intact. In addition to an endless supply of coffee, there are a few things to remember when you’re looking to include all the important details.

Decor and Signage

The right decor can set the mood. It’s wise to decorate the venue according to the style of the event. If the conference is for a lot of mommy bloggers, it’ll look different than a conference for Silicon Valley executives. Know your crowd. The right signage can make your job easier. Imagine a hundred different people walking up to you to ask whether the bathroom is. Clear, visible signage will completely eliminate that issue for you. A beautiful design scheme can really set the mood so don’t be afraid to be intentional about centerpieces at the tables and the stage set-up. While this may be a no-brainer to some, don’t forget to rent a stage. Most hotels don’t come with a stage in place. This is something you’ll have to rent for most venues. It’s easy to rent Las Vegas staging rentals from reputable companies.

Producers and Assistants

It’s virtually impossible to pull off a seamless conference without the assistance from others. Depending on the number of people expected at the conference, you’ll need an adequately-sized staff to manage them all. Whether you choose volunteers and a few paid producers, make sure to have help. A production team is particularly useful for large conferences. They help make sure the entire event runs smoothly.

Keeping It Together

While it may feel like a lot to manage, as long as you remember the basic details and get help with the minor ones, you’ll be able to stay on top of the process. Remember that people come to conferences to learn and grow. As long as you do your best to facilitate those goals, the conference will be a success.

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